Conditions, Terms, Rules and Regulations
These rules and regulations are a part of the contract between NASW-NJ and the Exhibitor. Exhibit Management reserves the right to render all interpretations and decisions, should questions arise, and to establish further regulations as may be deemed necessary to the general success and well-being of the conference. Exhibit Management’s decisions and interpretations shall be accepted as final in all cases. Signature on the front of this form constitutes acceptance of an agreement with all regulations written herein.
CONTRACT & PAYMENT FOR SPACE: All applications must be accompanied by payment for the appropriate number of booths. Checks should be made payable to NASW-NJ. Upon acceptance by NASW-NJ this application becomes a contract for a 7’x10’ booth space, including a table, two chairs, drapery, exhibit sign, and up to two badges total at the upcoming NASW-NJ conference. Complimentary registrations must be used for employees of exhibitor.
CANCELLATION POLICY: In order to process a refund NASW-NJ must receive a written notice of cancellation from the exhibitors. If NASW-NJ receives notice of cancellation more than 45 days prior to the Conference dates, NASW-NJ will refund the booth fee(s) minus a 25% processing fee. Cancellation made less than 45 days prior to conference will result in a loss of fees paid to NASW-NJ. No refund will be made for cancellations less than 45 days prior to the Conference dates.
ACCEPTABILITY OF EXHIBITS: All exhibits must serve the interests of the members of NASW-NJ and shall be operated in a way that will not detract from other exhibits or the conference as a whole. NASW-NJ reserves the right to refuse any exhibitor, which it deems objectionable to its purpose. NASW-NJ also reserves the right to require the withdrawal of any exhibit, which it believes to be injurious to the purpose of the organization.
DIRECT SALES: All direct sales must comply with local and state regulations concerning licensing and taxes.
ARRANGEMENT OF EXHIBITS: NASW-NJ will provide display space as indicated on the official floor plan, but reserves the right to make any necessary changes.
SERVICE CONTRACTORS: NASW-NJ’s designated Service Contractor will furnish all exhibitors with a Service Manual containing shipping, freight, and drayage information, and order forms for booth accessories and other services. Electricity is not included in booth cost.
RESTRICTIONS ON USE OF SPACE: NASW-NJ requires that each exhibitor occupy its own booth; there is no sharing of booth space with another exhibitor. During the exhibit hours the booth must remain open and staffed. Because of the large number of individuals who occupy the exhibit hall and the close proximity of fellow exhibitors, NASW-NJ requests that any audio used at a booth be kept at a minimum. Sales and demonstrations of equipment must remain within the confines of the booth space. Exhibitors are encouraged to demonstrate their products/services within their booth as long as such actions do not obstruct passage in the aisles or make excessive noise that distracts or interferes with other exhibitors transactions.
FIRE, SAFETY, & HEALTH REGULATIONS: The Exhibitor agrees to comply with local, city, and state laws, ordinances, and regulations for fire, safety, and health. All exhibit equipment and materials must be fireproofed and reasonably located within the booth. Arrangement of booth should not hinder traffic flow through the aisles. No combustible materials shall be stored in or around the exhibit booths. Because of the nature of the organization, and accordance with fire codes, there is NO SMOKING allowed at any time in either the meeting rooms or exhibit hall.
SECURITY: Limited security is provided for the exhibit area. Furnishing of such service shall not be construed to be any assumption of obligation or duty with respect to the protection of the property of exhibitors by NASW-NJ; such obligation and duty shall at all times remain in the sole possession, custody, and responsibility of each exhibitor.
LIABILITY: In contracting as an exhibitor at the Annual NASW-NJ Conference applicant agrees to release, defend, and hold harmless the National Association of Social Workers/New Jersey and the facility hosting the conference, their agents, and employees from and against any and all losses, costs, damages, liability, or expense (including attorney’s fees) arising out of or resulting from any accident, bodily injury, property loss or damage, or other occurrences to any person or persons including the exhibitor, its agents, employees, and invitees, arising out of or resulting from exhibitor’s use and occupancy of the exhibit area at the conference facility or any part thereof.
NON-DISCRIMINATION CLAUSE: The Exhibitor has a policy of nondiscrimination based on race, gender, ethnicity, sexual orientation, religion, and age.
All points not covered herein are subject to settlement by rules and regulations as stated in the Display Rules and Regulations that are part of this Agreement. The National Association of Social Workers - New Jersey Chapter reserves the right to make such changes, amendments, and additions to these rules, and such further regulations as they shall consider necessary.